Financial Transactions and Electronic Payment Processes

eBuilder processes can handle financial transactions (for example, electronic invoices, electronic payment process, and credit card transactions) automatically. These processes are described below. Today these processes are an integral part of various eBuilder standard Cloud Processes. They enable you to automate and optimize the way you manage many electronic financial transactions. This removes the tedium and inefficiency of manual administration, radically reduces processing time, and improves the accuracy of the processing.

These processes build on eBuilder’s proven ability to seamlessly integrate you and your systems with all your collaborating business partners and their systems: your business process network. They include well-defined and configurable business rules. They give you control over master data, for example, its integrity and availability, throughout the relevant value network of collaborating partners.

Automated invoice handling including: invoice creation and electronic payment process

eBuilder’s automated invoice handling contains a platform that can generate and/or receive electronic invoices and store them in accordance with current legal requirements. All formats of electronic invoices are supported. Different types of invoices are supported, for example, invoices based on orders, on transport, or invoices related to travel. Periodic invoices, such as electricity or mobile phone invoices, are also supported.

The following processes are included:

•          Generation of invoices based on purchase orders.
•          Matching of received electronic and scanned invoices against orders, delivery notes, and valid contracts/agreements.
•          Automation of your invoice-handling workflow, including:
  •    Verification of the syntax and content of the invoice, including verification of subtotals.
  •    Classification — determine the recipient, for further processing.
  •    Matching invoice items against order/contract/price list.
  •    Accounting  — charging to the correct account in the chart of accounts.
  •    Approval/Authorization according to the configured business rules. This can be done automatically or manually depending on configuration.
  •    Transfer of the items to the relevant financial system for further processing.

We automate invoice handling for customers who receive hundreds of thousands of scanned and/or electronic invoices and match them against contracts.

Automated processing of credit card transactions and statements

The following processes are included in eBuilder’s automated processing of credit card transactions and statements:

•          Reconciliation of invoice/delivery note items with account statements
•          Transaction-level dispute/approval functions

Automated processing of credit card transactions related to travel expenses, automatic payment process...

The following processes are included in eBuilder’s automated processing of credit card transactions related to travel expenses, including electronic payment process:

•          Receipt of credit card transactions related to travel expenses
•          Reconciliation of expenses against the travel booking
•          Generation of reimbursement for travel expenses and transfer of information to salary system for payment with salary

Benefits of Financial Transactions and Electronic Payment Processes

Companies and organizations that use eBuilder to automate their electronic financial transactions have achieved the following benefits:

•          Enhanced visibility of processes, including payment and invoice processes
•          Significant reductions in administrative costs together with improved accuracy
•          Increased savings
•          Improved cash flow
•          Improved customer satisfaction and loyalty
•          Significantly improved ability to cope with changes in your dynamic business environment
•          Handle only exceptions, free up resources to be active in tasks that generate more revenue

Together, these add up to competitive advantage.

Interested in our Financial Transactions Cloud Process and want to know how we can help you reduce costs and increase efficiency? Give us a call at 0046 8 585 020 00 or feel free to click "Contact us" below.