The 10 Essential Elements of Travel and Expense Management move you beyond traditional expense management software.
Business Process Management (BPM) and Business Process Rules (BPR)
In the Travel and Expense Management Cloud Process, business process rules are configured to adapt the solution to specific customer needs. One example is the workflow setup that decides how trips are managed from booking to expense report. Another example is the configuration of country- and company-specific rules and regulations for allowances and reimbursements. This is functionality far beyond that of existing expense management software.
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Cloud Process Tools for End-user Participants
The end-user tools in the Travel and Expense Management Cloud Process include flexible, simple-to-use interfaces to maintain profile information, make bookings, report expenses, reconcile invoices, etc. For administrative purposes, there is a wide range of tools for BPR configuration and master data management, as well as strategic tools for reporting and follow up. These tools provide functionality that is far superior to that of traditional expense management software.
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Master Data Management
The master data required to fulfill the end-to-end automated Travel and Expense Management Cloud Process includes company-level information such as account plans and organizational structure hierarchies, as well as personal information. Of particular importance is the Traveler Profile that is updated from customers' back-end systems, then enriched, maintained and shared with external parties in the business process network. By ensuring that all involved parties always share the same correct master data, a very high level of automation can be accomplished.
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Business Process Network (BPN)
The Travel and Expense Management Cloud Process connects our customers to travel agencies, travel providers (such as taxi companies, airlines, and hotels), credit card companies, banks, and travel account providers. These connections constitute a business process network. It is the business procedss network that ensures the accurate exchange of information between business partners that is required to execute the automated end-to-end travel process.
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Process Improvement Service
The eBuilder Travel and Expense Management Cloud Process is continuously enhanced and maintained through regular releases according to the strategic roadmap and operational release plan. Your expense management software is always up to date.
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Third-Party Best-of-Breed Cloud Brokering
Through the business process network, it is possible to connect to and benefit from third-party services. Examples range from currency conversion sites to providers of video conferencing that enable nontravel meetings.
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Information Monitoring and Management
Information monitoring and management is essential in the end-to-end Travel and Expense Management Cloud Process. This helps to ensure that all involved parties always share the same correct master data. A major step beyond traditional expense management software.
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 Performance Management
These services ensure that all technical functions, including the connections in the travel BPN, work correctly at all times.
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 Cloud Process Hosting
The eBuilder Travel and Expense Management Cloud Process is hosted in a secure and scalable environment in which customers can choose the level of service they require.
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 Cloud Process Customization
The standard Travel and Expense Management Cloud Process is highly configurable in order to fulfill individual customer needs. All integration interfaces can be adapted to customers’ back-end systems if required. If further customization is needed, it can be accomplished by providing a customer-specific version of necessary components based on the standard solution. |
